When working with Excel spreadsheets, it is often necessary to add new rows. This function is quite simple, but still causes difficulties for some users. In the following, we will discuss this operation, as well as all the nuances that can cause these difficulties.
How to insert a new row excel
It’s worth saying right away that the process of adding a new row in Excel is almost the same for all versions, although there may be minor differences.
To start with, open/create a table, select any cell in the row over which you want to insert a new row. Right-click on this cell and in the drop-down menu click on “Insert…” You can also use the Ctrl and “+” hotkeys for this function (simultaneous pressing).
This will open a dialog box where you can choose to insert a cell, a row, or a column. Select “Entire row” and click “OK”.
All done, the new line is added. Note that when you add a new line, it takes over all formatting parameters from the top line.
Note: There is another way to add a new line. Right-click on the line number above which you want to insert a new line and select “Insert” in the menu that appears.
How do you insert a row at the end of a table in Excel
Sometimes it is necessary to add a new row at the very end of a table. And if you add it in the way described above, it will not be in the table itself, but outside the table.
First, we select the entire last row of the table by left-clicking on its number. Then we move the cursor to the lower right corner of the row until it changes its shape to a “cross”.
Holding down the “cross” with the left mouse button, drag it down to the number of lines you want to add, and release the button.
As we can see, all new lines are automatically filled with data from the duplicated cell with retained formatting. To clear the autocomplete data, select the new lines, and then press “Delete”. You can also right-click on the selected cells and select “Clear Contents” in the menu that appears.
Now all cells from the new rows are empty, and we can add new data to them.
Note: This method is suitable only when the bottom line is not used as a “Total” line and does not summarize all previous lines.
How to insert a new row in a smart table
How to create a smart table can be read here
To create a new row, you can use the methods already described above.
It is enough to right-click on any cell, select “Insert” and then select “Table Rows Above”.
You can also add a line with the Ctrl and “+” hotkeys to avoid wasting time with additional items in the menu.
How to insert a new row at the end of a smart table
There are three ways to add a new row at the end of a smart table.
Pull the bottom right corner of the table, and it will stretch automatically (as many rows as we want).
This time, the new cells will not be autofilled with source data (except formulas). Consequently, we don’t need to delete their contents, which is very convenient.
You can simply start entering data in the row immediately below the table, and it will automatically become part of our “smart” table.
While in the bottom rightmost cell of the table, just press the “Tab” key on your keyboard.
The new line will be added automatically, taking into account all table formatting options.
Thus, there are several ways to add new rows in Microsoft Excel. But in order to get rid of many possible difficulties right from the start, it is better to use the “smart” table format, which allows you to work with data more comfortably.